Exhibitor Show Services

   
The following checklist will assist you in planning for Independent Hotel Show 2024. Many services are discounted if orders are placed by the deadline date. To avoid additional costs, place your orders by the discount deadline.
 

Download Checklist
   

   
SHOW SCHEDULE:

Please note, exhibitors can access the show floor at 8:00am on show days.

All outside carriers need to be checked in no later than, Friday, September 20, 2024 at 10:00am. Any freight not picked up at this time will be re-routed via Expo Convention Contractors transportation.

Download Show Schedule
 

CARPET:

The Hard-Wall Turnkey packaged booths will be carpeted in Tuxedo Black Color Carpet.

Basic (Raw) Space booths are NOT carpeted, ONLY order Carpet if you have a Basic (Raw) Space Booth.

The Aisle Carpet Color will also be Tuxedo Black.
 

BOOTH PACKAGES:

Hard-Wall Turnkey Package:

• One (1) backwall and two (2) sidewalls, each wall is 3m wide x 2.4m high (corner booths have one (1) backwall and one (1) sidewall and peninsula booths have only one (1) backwall)
• Company ID Sign
• Standard booth carpet (tuxedo black)
• One (1) standard square table (white)
• Two (2) standard folding chairs (white)
• One (1) wastebasket
• Nightly booth vacuuming and trash removal
• Material handling (drayage)
• Online and onsite directory listings
• Booth personnel badges (unlimited)
• Marketing tools
• An invitation code to invite guests to attend the show (unlimited)
• Please note electrical service is NOT included and can be ordered from the building.

Basic (Raw) Space Package (for pre-approved Custom Exhibits):

• Material handling (drayage)
• Wastebasket (1)
• Nightly booth vacuuming and trash removal
• Booth personnel badges (unlimited)
• Marketing tools
• Online and onsite directory listings
• An invitation code to invite unlimited guests to attend the show
• Please note hard walls, carpet, furniture, and electricity are NOT included. Exhibitors must have walls and floor covering as part of their exhibit space. Carpet and furnishings may be rented from the general contractor and electricity can be purchased from the building.
   

CLEANING:

Nightly Carpet Vacuuming and Trash Removal are included in all Exhibit Space Booth Packages

If you have any questions about what you may need for your booth display/set-up, please contact Diana Ludwig at Diana.Ludwig@ExpoDevCo.com or +1-404-334-4584.
   

   
MANAGEMENT

The Event will be conducted under the direction of Exposition Development Company, Inc. designated as “Management” in this document. An “Exhibitor” is an applicant that has been accepted for participation in the Event by Management.

Acceptance of an Exhibitor shall be in written confirmation. The issuance of a Booth confirmation notice, in response to a submitted Exhibitor Contract, shall conclude the contract of participation between Management and the Exhibitor. The Exhibitor and Management acknowledge these Event Terms and Conditions as the elements of the contract of participation. Violations of any of the Event Terms and Conditions of the contract shall entitle Management to exclude an Exhibitor from the Event and seek remedies for damages caused by such violations. The Exhibitor must comply with the Event Terms and Conditions relating to the officially designated show contractors.
    

AGE POLICY

No one under 18 years of age will be permitted on the show floor at any time regardless of affiliation or circumstances. This includes infants and toddlers. Absolutely no strollers or infant carriers (worn or carried) are permitted at any time on the show floor. The Independent Hotel Show reserves the right to request proof of age from anyone at any time. This rule applies to all exhibitors and attendees. Registration of anyone under 18 years of age is unauthorized and in violation of these policies.
   

ATTENDANCE POLICY

In order to attend the Independent Hotel Show Miami, registrants must be affiliated with the lodging industry. The Independent Hotel Show is not open to the public. Show management reserves the right to refuse admittance to any registrant.
   

AUDIO / MUSIC

In general, sound equipment may be used in the booth so long as the noise level does not disrupt the activities of neighboring exhibitors and does not exceed the sound limitation of 80 decibels.  Show Management asks that you stay within this limit; this will be enforced on site.  Additionally, all speakers must be turned into your booth space, not into the aisles or adjacent booths. Any complaints regarding audio will be addressed by Show Management with repeated complaints resulting in the audio being removed for the duration of the show. Exhibitors must have the appropriate ASCAP/BMI/GMR/SESAC license to play music. 
   

BASIC (RAW) SPACE

Booths rented under the basic (raw) space rate will include material handling, wastebasket, and nightly booth vacuuming.  Basic space does NOT come with any booth construction, carpet, furnishings, or electricity. Electricity can be purchased from the Convention Center. Exhibitors with Basic Space are required to have walls and floor covering as part of their exhibit space. Exhibitors must provide show management with a rendering of their custom booth no later than 30 days before the set-up of the show.
 

BOOTH DISMANTLE

The exhibition area is to be returned by the Exhibitor in the same condition as it was handed over. In the case of any damage to the exhibition area or the venue (structure, floor, cables, ducts, etc.), it shall be repaired at the Exhibitor’s expense. If the clearance of the booth has not been completed in good time, Show Management may have it cleared and the goods put in storage at the expense of the Exhibitor. Management shall assume no liability for exhibits or exhibit materials left behind.
    

BOOTH PACKAGE

Each Hard-Wall Turnkey Booth Package includes a shell scheme booth structure, company ID sign, carpet (show color), material handling, one (1) wastebasket, one (1) standard table, two (2) standard chairs, nightly booth vacuuming, online and onsite exhibitor listings, access to marketing tools and booth personnel badges.

Turnkey Booth Package items (hard walls, carpet, furnishings and wastebasket) are rented from and remain the property of the general contractor.  All items must be returned to the general contractor in the same condition as they were received. The Exhibitor will be held financially responsible for any damage to the equipment used by the Exhibitor. Please note that anything affixed to the booth’s wall panels or metal structure must use removable tape that does not damage the wall panels.
   

CARPET / FLOOR COVERING

All booth package exhibit space includes standard carpet, selected by show management. Basic (raw) space exhibitors must provide carpet or floor covering at the Exhibitor’s expense.

All booths must have floor covering installed no later than 4:30pm Tuesday, September 17th.   Exhibits without floor covering by this date and time will have to have carpeting installed by the general contractor at the Exhibitor’s expense.
   

CRATE AND BOX STORAGE

Storage of any crates, cartons, boxes, or other show materials within or behind your booth is strictly prohibited due to fire marshal codes. All packing containers and similar material must be removed from the exhibition area upon completion of the booth setup. Storage of crates, boxes and packing items by the general contractor is included with your booth package. At the close of show hours, all materials that were properly labeled with EMPTY stickers will be returned to the booth.
   

DISMANTLING

Exhibitors are not allowed to begin dismantling their exhibits, in part or whole, before the close of the show on Thursday, September 19th at 5:01pm. Exhibitors who begin dismantling and/or leave before 5:01pm on September 19th may be subject to an early dismantling fee.
   

EXHIBIT BOUNDARIES

All activities must be contained within the exhibit area described in your Application for Exhibit Space.  No selling or promoting will be allowed in the aisles or other public areas.  No part of any booth structure or product display shall project outside of your assigned booth space. Products and materials may be handed out only from within the confines of your booth. Passing out promotional material or literature in the aisles or public areas is prohibited. Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles.  Live bands, loud speakers and carnival tactics will not be allowed. 
   

EXHIBIT DESIGN & HEIGHT LIMITS

Independent Hotel Show Miami is a Cubic Content event. This style allows exhibitors to fully occupy the width, depth and height of the booth footprint.  Cubic Content Definition: Using the perimeter lines of a booth as a guide, exhibitors may install a booth up to these lines and utilize all the volume of space within these lines up to the maximum height permitted depending on the type of booth:

• Linear and corner booths have a maximum height of 8 ft including any product, signage and/or booth component.
• Perimeter booths along the wall have a maximum height of 12 ft including any product, signage and/or booth component.
• Island booths have a maximum height of 20 ft including any product, signage and/or booth component.
     

EXHIBITOR APPOINTED CONTRACTOR (EAC) / NON-OFFICIAL CONTRACTOR

An EAC is an exhibitor appointed contractor, other than official general contractor, that requires access to your booth during installation and dismantle. Exhibitors with an EAC must complete the Non-Official Contractor Form in the general contractor’s Exhibitor Service Kit. A Certificate of Insurance for the EAC must also be submitted to the general contractor.  Exhibitors using an EAC are responsible for ensuring the EAC conforms to all show rules and regulations.
  

EXHIBITOR RIGHTS / WORK RULES

Exhibitors may perform the following work as long as they are full-time employees of the exhibiting company:

• Load and unload a personal, company-owned, or rented vehicle so long as it does not exceed 24 feet in length.
• Use hand-operated, non-mechanized equipment, including two-wheeled hand trucks and four-wheeled flat trucks, so long as this equipment is owned by the exhibiting company.
• Pack and unpack company-owned displays and equipment.
• Use hand-operated power tools to set up and dismantle booths and equipment.
• Plug in their own internet and electrical devices after the connections have been delivered by MBCC or Edlen personnel.

Note: Use of fork trucks, pallet jacks, and other mechanized equipment by exhibitors is prohibited.
 

FLOOR BANNERS / SIGNS

Stand up banners, flags, signs, and pull-ups are allowed but must only be placed within the confines of the exhibitor’s exhibit space and may not exceed the heights specified in the Display Guidelines (8 ft in height for all linear and corner booths, 12 ft for perimeter booths along the walls, 20 ft for island booths).
 

FOOD & BEVERAGE DISTRIBUTION

Exhibitors may distribute food and beverages provided the items are ordered from Sodexo Live!, the exclusive food and beverages provider for the Miami Beach Convention Center. All outside food and beverage is strictly prohibited within the Convention Center building and complex. Menus and ordering information can be found on the Exhibitor Services Site.

Exhibiting companies that manufacture, produce or distribute food or beverage products can offer samples to attendees. Beverage samples are limited to a maximum 3oz container. Food samples are limited to a maximum 2oz portion. All rules, guidelines and required forms can be found on the Exhibitor Services Site.
 

 HAND CARRY THROUGH LOBBY

Exhibitors with hand-carrying packages, which include smaller roller-type bags (i.e. the size of carry-on luggage approved by the FAA), can enter the MBCC entrances.  NO trolleys, dollies or hand carts are allowed in the lobby areas.  Exhibitors with larger freight items must enter and exit the facility through the South Loading Dock.
        

HELIUM BALLOONS, ADHESIVES & OTHER MATERIALS

Show Management does not allow helium balloons or adhesive materials such as stickers, tape, or bumper stickers to be used within your exhibit, nor may they be distributed. The use of glitter, confetti, sand, or simulated snow types of material is NOT permitted in the MBCC. In addition, decorations must not be affixed to any surfaces in the building. Any costs incurred by Show Management for the removal of these items will be charged to the Exhibitor.
 

LIABILITY INSURANCE REQUIREMENT

Liability insurance of no less than $1,000,000 property damage, loss or theft and personal injury, must be obtained by the exhibitor at their own expense. All exhibiting companies must provide the Independent Hotel Show with certificates of insurance or duplicate policies no later than September 2, 2024, and provide further evidence of insurance upon request. Please submit your certificate of insurance to Diana Ludwig at Diana.Ludwig@ExpoDevCo.com.
 

 MAINTAINING PROFESSIONALISM

Show Management reserves the right to prohibit or remove any exhibit which, in its sole discretion, detracts from the general character of the exhibition as a whole or consists of products or services inconsistent with the purpose of the exhibition. The right to prohibit includes persons (dressed in a sexually suggestive or offensive manner), things, conduct, printed matter, or anything of a character which the organizers, in their sole discretion, determine objectionable. In the event of such prohibition or removal, the organizers shall not be liable for any damages, including refunds or other exhibit expenses.
 

OFFICIAL VENDORS

Recently Independent Hotel Show has been the target of groups that offer a variety of fraudulent services. This includes but is not limited to fraudulent travel, advertising and data/list services. Many of our customers have reported that these groups who are NOT our official vendors fail to deliver on their promises to provide hotel reservations, advertising, or accurate data, then refuse to grant refunds. Some of these groups engage in illegal phishing practices or embed malware in their messages that could (if clicked) infect/hack your company’s systems.

We strongly advise that you do not click on any links from e-mails or groups that look suspicious and always check our official vendor list before contracting with anyone. If you suspect that you have been contacted by a fraudulent vendor or have any questions, please contact us at info@IndependentHotelShow.us. You can view the list of official vendors for the Independent Hotel Show below.

Please Note the Independent Hotel Show and its official vendors DO NOT sell attendee lists under any circumstance. Companies or Groups offering such lists are not affiliated with Independent Hotel Show in any way and cannot possibly have accurate attendee data. Buyers should BEWARE!
 

PHOTOGRAPHY/VIDEOTAPING

Photographing and/or video recording of the exhibitor’s own booth is permitted, photography and/or video recording anywhere else within the exhibit hall is strictly prohibited without the express written permission of Show Management. Unauthorized photography of any exhibit or product that is not in the exhibitor’s booth space is prohibited and may result in the confiscation of film, memory cards and cameras as well as expulsion from the Independent Hotel Show Miami.
 

SECURITY 

Perimeter security will be provided by Show Management from Exhibitor Move In through Move Out.  However, Exhibitors should ensure that all items of value in their booths are secured and not leave high-value items such as laptops and phones in sight and where they can be easily stolen. Neither Show Management nor the Convention Center is liable for any loss or damage of materials. 
 

SMOKING AND VAPING POLICY

The State of Florida Constitution’s Article X Section 20 prohibits the use of vapor-generating electronic devices in enclosed indoor workplaces. Smoking and vaping are prohibited inside the venue and in the immediate vicinity of portals which allow entrance into the venue. This is a strictly enforced policy.
 

SUITCASING POLICY

Suitcasing is the act of non-exhibitors or exhibitors soliciting business, including but not limited to distributing sales materials, anywhere outside their rented exhibit space. Soliciting business in aisles, or in other public spaces, including another company’s booth or the Convention Center lobbies is strictly prohibited.

Any attendee or exhibitor who is observed to be suitcasing will be asked to leave immediately and may not be permitted to participate in future shows. Any exhibitor caught suitcasing may result in closure of their exhibit booth.
 

WHAT YOU CAN DO TO HELP

PRIOR TO THE SHOW: if you feel there is a reasonable risk of a problem involving suitcasing, notify show management prior to arrival.

ONSITE: If you suspect an exhibitor or attendee of suitcasing, report this to the show management office and someone from show management will take action immediately.

It is Show Management’s objective to do everything possible to protect you from suitcasing.

PLEASE REPORT ANY VIOLATIONS YOU OBSERVE TO SHOW MANAGEMENT IMMEDIATELY.
 

STILL HAVE QUESTIONS?

Contact Diana Ludwig, Operations Manager at Diana.Ludwig@ExpoDevCo.com.
 

*Amendment to Exhibit Rules & Regulations: 

Any matters not specifically covered by the preceding rules shall be subject solely to the decision of Show Management. Management shall have full power in the matter of interpretation, amendment, and enforcement of all said rules and regulations.
 

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THE CUBIC CONTENT RULE:

The Independent Hotel Show Miami uses a Cubic Content Rule, which allows exhibitors to make maximum use of their booth space. Under the Cubic Content Rule, each exhibitor may build right up to the front of the booth space, up to the maximum allowable height. The height varies according to the booth type, as shown in the table and sketches below.

Please be sure to pass along these regulations to your display company, if you have one, before the construction of your booth begins. It will save your company time and money if you design your booth to be in compliance from the beginning. Large fees can accrue if you are required to alter any unapproved designs onsite.

Note that Show Management does not give variances to the Exhibit Design Regulations unless a Booth Variance form is submitted and approved in advance of the show. It is expected that each exhibitor reviews these regulations and is in full compliance. If your company fails to comply you will be required to make all necessary changes to comply.

Click here to download the Booth Variance Request Form.

IMPORTANT: For Island and Peninsula booths, designs must be approved by Show Management in advance of show set-up.
   

MAXIMUM HEIGHT QUICK REFERENCE GRID

IMPORTANT: Hanging signs must comply with the display regulations. This includes all hanging or suspended material such as banners, etc. The top of the sign (or other material) may not exceed the height limitation specific to your type of booth. Hanging signs & graphics must be set back at least five feet (5’) from adjacent booths.
 

PRODUCT DISPLAY

Equipment, product, or machinery when displayed to demonstrate or simulate industrial application are exempt from the foregoing height limits, but are restricted by ceiling height, as well as building and safety codes. In consideration of this exemption the excess height must be a result of the actual height of the equipment from the exhibit hall floor to the top of the equipment. Additionally, no graphics, signage, logos, etc. may be posted on equipment above the height limit for your particular booth type.
   

IN-LINE/LINEAR BOOTH

DEFINITION
Exhibit consisting of one of more standard 3m x 3m booth units in a straight line, bounded by 1 or 2 aisles. This is the dimension of the space that the hard wall structure is built on, and the hard wall panels on the two or three sides of each space will take up a small amount of space, which should be taken into consideration when determining the use of the space inside each booth structure.

HEIGHT
Exhibit fixtures, components, products and identification signs will be permitted to a maximum height of 8ft (2.44m).

DEPTH
The Show uses the Cubic Content Rule, which allows exhibitors to make maximum use of their booth space. Each exhibitor may build right up to the front of the booth space, up to the maximum allowable height (8ft or 2.44m).
  

PERIMETER BOOTH

DEFINITION
Inline/Linear booth located on the outer perimeter wall of the exhibit floor.

HEIGHT
Exhibit fixtures, components, products and identification signs will be permitted to a maximum height of 12ft (3.66m).

DEPTH
The Show follows the Cubic Content Rule, which allows exhibitors to make maximum use of their booth space. Each exhibitor may build right up to the front of the booth space, up to the maximum allowable height (12ft or 3.66m).
   

PENINSULA BOOTH

DEFINITION
Bounded by 3 aisles and is 6m x 6m (19’8” x 19’8”) 36 sqm or larger.

NOTE: Check your Confirmation Contract to confirm your booth type before designing your exhibit. Not all booths with three open sides are considered Peninsula Booths.

HEIGHT
Exhibit fixtures, components, products and identification signs will be permitted to a maximum height of 20ft (6.1m). Hanging signs must be set at least 5’ from backline, and at a max height of 20’ from the exhibit floor to the top of the sign.

DEPTH
The Show follows the Cubic Content Rule, which allows exhibitors to make maximum use of their booth space. Each exhibitor may build right up to the front of the booth space, up to the maximum allowable height (20ft or 6.1m).

APPROVAL
Booth designs must be approved by Show Management in advance of the Show.
   

ISLAND BOOTH

DEFINITION
Bounded by 4 aisles and is 6m x 6m (19’8” x 19’8”) 36 sqm or larger.

HEIGHT
Exhibit fixtures, components, products and identification signs will be permitted to a maximum height of 20ft (6.1m) from the floor to the highest point in the booth. Hanging signs must be set at a max height of 20’ from the exhibit floor to the top of the sign.

APPROVAL
Booth designs must be approved by Show Management in advance of the Show.
   

HANGING SIGNS

DEFINITION
Any exhibit component, including but not limited to signs and machinery, that must be hung from or attached to ceilings, exhibit structures, or building supports for the purpose of displaying graphics or identification. Hanging signs will be permitted in Island and Peninsula Booths only.

HEIGHT
Hanging identification signs and graphics will be permitted to a maximum height of 20ft (6.1m) from the floor to the highest point in the booth/sign, and only in an Island or Peninsula Booth, provided written approval is received from Show Management.
   

TRUSS SYSTEMS

DEFINITION
A truss system is a support structure made up on metal bars and is typically used specifically for lighting purposes, with light directed into the booth space and which contains NO identification or signage. Truss may exceed the height limits in Peninsula and Island booths IF approved by Show Management at least thirty (30) days prior to the opening day of the Show.
   

DOUBLE-DECKER EXHIBITS

DEFINITION
A Double-Decker exhibit is a two-story structure where the second story is functional and may be occupied by people. Double-Decker exhibits will be permitted in Island and Peninsula Booths only.

HEIGHT
Double-Decker exhibits may not exceed 20ft (6.1m) in height, including all signage and structures. Exhibitors using Double-Decker exhibits must abide by all regulations defined for their respective booth type.

STRUCTURAL INTEGRITY
Drawings are required for all Double-Decker exhibits to include a signature or stamp of a reviewing structural engineer indicating the structure design is properly engineered for its proposed use, and a signature of an authorized official of the exhibit building company indicating the structure is built in compliance with the details and specifications set forth on the drawings. If the second story of a Double-Decker exhibit is functional, signs must be posted indicating the maximum number of people the structure will accommodate safely.

APPROVAL
All double-decker exhibits are subject to applicable state and city building codes and are subject to inspection by state/ city officials and the Miami Beach Convention Center. Smoke detectors must be installed on the first floor of the exhibit and every subsequent enclosed level. Exhibit fire sprinkler systems are required of any exhibit that has a roof, or any other covering, that would impede the effective use of the facilities sprinkler system. A 20 lbs. BC fire extinguisher must be visible on every level of the exhibit.
   

ADDITIONAL DESIGN REGULATIONS

DEMONSTRATION EQUIPMENT:
Equipment, product or machinery when displayed to demonstrate or simulate industrial application are exempt from the foregoing height limits, but are restricted by ceiling height, as well as building and safety codes. In consideration of this exemption the excess height must be a result of the actual height of the equipment from the exhibit hall floor to the top of the equipment. Additionally, no graphics, signage, logos, etc. may be posted on equipment above the height limit for your particular booth type.

BOOTH WALLS MUST BE FINISHED:
All back walls and sidewalls must be finished or covered with appropriate material, no loose wire or any obstruction may be seen or Show Management will arrange for covering at the exhibitor’s expense.

NO GRAPHICS ON NEIGHBORS’ SIDE:
The back-side of walls – the common border facing a neighboring booth – must be devoid of copy, logos or other graphics, so as not to be an eyesore to neighboring exhibitors.

NO NAILS OR SCREWS:
Nothing may be taped, posted, tacked, nailed or screwed to columns, walls, floors or other parts of the building or the hard wall shell scheme booth package provided by the General Services Contractor as part of the exhibitor’s booth. Any damage or defacement caused by infractions of this rule will result in costs to remedy damage at the exhibitor’s expense.

SOUND LEVELS:
Exhibits which include the operation of musical instruments, radios, sound and/or public address systems or any noisemaking machines must be conducted or arranged so that the noise resulting from the demonstration will not disturb or disrupt adjacent Exhibitors and their patrons, nor cause the aisles to become blocked. Loudspeakers must be positioned to direct sound toward the center of the exhibit booth or display area; NOT pointed toward the aisles. The 80/80 sound Rule: Any sound which consistently exceeds 80 decibels measured at the edge of an Exhibitor’s booth, is clearly identifiable more than 80 feet from that booth, or is, in the opinion of Show Management, objectionable or interfering with neighboring exhibits is considered in violation of the Show’s Terms and Conditions.

HANDOUTS:
Distribution of literature, samples or other materials outside your contracted exhibit space is strictly prohibited. The distribution of any samples, literature or other materials from a non-exhibiting company (one without a contract to exhibit) is expressly prohibited. No literature may be distributed outside of your booth.

GOOD TASTE AND THE RIGHTS OF OTHERS:
Show Management may require any exhibitor to make changes in their exhibit if, in Show Management’s opinion, the exhibit does not conform to the prevailing standards of good taste or interferes with the rights of other exhibitors.

STORAGE:
Fire regulations prohibit storing product, literature, empty packing containers or packing materials behind booths. In most cases, however, exhibitors may store a limited supply of literature or product appropriately within the booth area, so long as these items do not impeded access to utility services, create a safety problem or look unsightly.

STRUCTURAL INTEGRITY
All exhibit fixtures and components exceeding 12ft (3.66m) in height must have drawings available for review by Show Management, the installation and dismantling contractor, the exhibitor and governmental authority during the time the exhibit is being erected, exhibited and dismantled at the Show site.

All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as forklifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures.

Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed.

FLAMMABLE & TOXIC MATERIALS
All materials used in display construction or decorating must be made of fire-retardant materials and be certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A flame-proofing certificate should be available for inspection. Exhibitors should be aware of local regulations regarding fire/safety and environment which must be adhered to. Any approved open flames must be shut off after the Show closes each day. Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility.

VIDEO PROJECTION
Exhibitors may use video projection in their own booth but not into public space or neighboring space. The height of the video projector may not exceed the maximum height for the booth space.

UTILITY PORTS
If your booth is not equipped with a utility port, access will be drawn from a neighboring booth, or if necessary, dropped from overhead. Conversely, utilities may be drawn from your booth for a neighboring booth even if you have not ordered electrical or plumbing connections.

EARLY TEAR-DOWN PROHIBITED
Attendees visiting the Show on the last day expect and deserve a full, robust line-up of exhibitors. Early tear-down, packing and/or leaving your booth unmanned is not permitted or approved for any exhibitor. If your company breaks down or leaves early your participation in future shows will be in jeopardy.

Adapted from IAEE Guidelines for Display Rules & Regulations, 2019

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